[ Global Address List ] [ Personal Address Book ] [ Distribution Lists ]
Building a Distribution List
If you frequently Email information to the same people, you can also build
distribution lists. For example, you might build a distribution list of all the
others in your department, a list of participants for a conference you are
organizing, or a list of other educators with whom you share a research
interest. Then, when you need to Email something to everyone in the group, you
can choose the distribution list name from your address book instead of entering
each address separately.
Note: Before you can use a Distribution List, you must add the Personal
Address Book information service to your Outlook profile.
To build a distribution list
-
Click the Address
Book button 
.
The Address Book dialog box opens.
-
In the Show
Names from the drop-down box, choose Personal Address Book.
-
Click the New
Entry button 
on
the dialog box’s toolbar.
-
Choose Personal
Distribution List and then click OK.
-
Click Add/Remove
Members.
-
Select a name that
you want to include in your distribution list, and click Members.
-
Repeat step 6 to
add other names.
-
Click OK
when you are finished.
-
Place the
insertion point in the Name box and enter a name for the list.
- When finished, click OK. The name of the distribution list will be
in your Personal Address Book.
[ Global Address List ] [ Personal Address Book ] [ Distribution Lists ]
