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[ Sending Email ] [ Reading Email ] [ Replying ] [ Signatures ] [ Attachments ] [ Out of Office Assistant ] [ Organize Button ] [ Recalling Messages ] [ Finding Email ] [ Rules Wizard ]
Including Other Files (Attachments) with a Message
Sometimes you need to add information to an Email message that would be too
time-consuming or inconvenient to retype in the message. For example, if you had
a school newsletter you wanted to send to parents or a department schedule you
needed to send to students, it would not be convenient to retype the information
when it already exists in another document. In these types of situations, you
can attach an electronic copy of the document to your Email message.
Although it is simple to attach many kinds of files to an Outlook message,
there are several things to keep in mind about the people who will receive your
attachments:
 | File type—the recipient must have a program that can read the file. For
example, if you attach a Word 97 file to the message but the recipient only
has Corel WordPerfect, the recipient won't be able to open the attachment. |
| File size—some recipients might have a difficult time receiving large
files depending on what kind of Internet access they have. For example, it
takes about 6 minutes to download a 1 MB file over a 56 KB modem connection. |
| Email client—the sophistication of Email programs varies widely. Some
programs may not be able to receive large attachments or any attachments at
all, especially the popular web-based Email systems used on some university
networks. |
To attach a file
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In Outlook, address and compose a text message as described in "To
compose and send a message" above. |
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Position the cursor in the message field where you want to insert the
file. This can be at the beginning, at the end, or anywhere in between. |
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On the Insert menu, click File. Or, click the Insert File button  on
the standard toolbar. The Insert File dialog box opens. |
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Locate the file you want to attach. Click the file and click OK. An icon
representing the file labeled with the file name appears in the message.
or
Click on a file and, while holding down the mouse button, drag it to the
message window. Release the mouse button to “drop” the file in the
message window. |
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To insert other files, repeat steps 2 through 4. |
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Send the message as you normally would. |
Saving Attachments
You can easily save attachments other people send you. You can save
attachments to your computer or another location on the network.
To save attachments
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On the File menu, click Save Attachments.
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If there was only one attachment in the message, the Save Attachment
dialog box opens.
or
If there are multiple attachments, the Save All Attachments dialog box
opens. To save all of the attachments to the same location, click OK. The
Save Attachment dialog box opens.
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Choose a location in which to save the attachment(s) and click Save.
[ Sending Email ] [ Reading Email ] [ Replying ] [ Signatures ] [ Attachments ] [ Out of Office Assistant ] [ Organize Button ] [ Recalling Messages ] [ Finding Email ] [ Rules Wizard ]
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