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Sorting Email with Rules
A rule is a set of conditions and actions for processing and organizing your
Email messages. Conditions identify messages for processing, and actions
determine what kind of processing is performed. For example, you can define a
rule that tells Outlook to forward all messages sent to you from others in
Biology 101 section 3 to your lab assistants, or create a rule that tells
Outlook to put all message with “Homework” in the subject field into a
certain folder in your Personal Folders list.
If you receive a large volume of mail from several different groups (personal
mail, mail from others, mail from colleagues, even junk mail) you can use the
Outlook Rules Wizard to create your own rules to manage your messages
automatically.
To create a rule
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Open Outlook and click the Inbox folder to display its contents.
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On the Tools menu, click Rules Wizard. The Rules Wizard dialog box opens.
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Click New. The Rules Wizard displays a list of the different types of
rules you can create along with a description of the rule in the Rule
description text box.
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Select the type of rule you want to create and click Next.
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Select the conditions for the rule as directed by the Rules Wizard and
then click Next.
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Specify the action for the rule as directed by the Rules Wizard and then
click Next.
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Specify any exceptions to the rule as directed by the Rules Wizard and
then click Next.
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Specify a name for the rule and select the Turn on this rule check box to
activate it.
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Click Finish. The rule is added to the Rules Wizard list.
If at any time you have questions about defining values while creating your
rules, ask the Office Assistant. For more information about managing your rules,
such as changing the order in which rules are applied and turning rules on and
off, consult the online Help or ask the Office Assistant.
[ Sending Email ] [ Reading Email ] [ Replying ] [ Signatures ] [ Attachments ] [ Out of Office Assistant ] [ Organize Button ] [ Recalling Messages ] [ Finding Email ] [ Rules Wizard ]
