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Glossary
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[ Sending Email ] [ Reading Email ] [ Replying ] [ Signatures ] [ Attachments ] [ Out of Office Assistant ] [ Organize Button ] [ Recalling Messages ] [ Finding Email ] [ Rules Wizard ]
Sending a Message
You can send a message to a person by typing his or her Email address in the
To box. Or, you can use an address stored in your electronic address book. You
can send a message to one person or several. You can also send the message on a
customized background.
To compose and send a message
- Start Outlook.
- On the Actions menu, click New Mail Message. Or, on the standard toolbar,
click the New Mail Message button
 .
The New Message window opens.
-
In the To field, type the Email address of the person to whom you are
sending the message. If you are sending to more than one person, type a
semicolon (;) after the Email address.
or
Click the To button to open your address books. Select an address book such
as your Personal Address Book, Contacts or the Global Address List,
and double-click a name. The address moves to the To Message Recipients
field.
-
Repeat step 3 to add more Email addresses to the To field. You may use
more than one address book for the same email message
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To send a carbon copy (CC) to someone (optional), click in the CC field.
Type the Email address in the field, or click CC, choose an address from one
of your address books, and click OK. Repeat to CC other people.
-
Another way to send a message to more than one person is to use Blind
Carbon Copy. A blind carbon copy (BCC) is similar to a carbon copy, except
the message is sent to someone without the other message recipients viewing
all the addressees that received the message. This option comes in quite
handy when you want to send a message to a large audience. To send a
BCC message:
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On the View menu
select Bcc Field. |
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Type the Email
address in the field, or |
|
Click BCC, choose an
address from one of your address books, and click OK. |
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Repeat to blind CC other people. |
To add a subject line to the message, click in the Subject field and type
a brief line regarding the subject of the message.
Click in the blank field below the Subject field and type your message.
When you are satisfied with your message, click Send. The message
automatically moves to your Outbox folder and you return to the main Outlook
window.
If you are always connected to the network and Internet connection, your
message is automatically sent.
or
Click Send And Receive to connect to the Internet and send the message.
When the message has been sent, it moves to the Sent Items folder. If the
message cannot be delivered to someone, you generally receive an automatic reply
letting you know who could not be reached and why.
To Send Email
-
On the Actions menu, click New Mail Message.
or
Click the New Message button on the toolbar when displaying the Inbox
folder.
-
Type in the name of the individuals you wish to send the message to in
the To box.
-
Type the subject of your email in the subject box and press Enter to move
to the body of the message.
-
Type the text of your message in the area provided and you may change
formatting of the text, include graphics, and attach files.
-
Click the Send button on the extreme left side of the toolbar.
or
Click Send from the File menu.
Without any further ado, your message is sent. By default a copy of your
message is saved in the sent items folder for the purpose of maintaining a
record of communications.
[ Sending Email ] [ Reading Email ] [ Replying ] [ Signatures ] [ Attachments ] [ Out of Office Assistant ] [ Organize Button ] [ Recalling Messages ] [ Finding Email ] [ Rules Wizard ]
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