[ Sending Email ] [ Reading Email ] [ Replying ] [ Signatures ] [ Attachments ] [ Out of Office Assistant ] [ Organize Button ] [ Recalling Messages ] [ Finding Email ] [ Rules Wizard ]
Creating a Signature
You can design an automatic signature to be placed at the bottom of your
Email messages. The School Board recommends that your signature footer include
your name, position, location and phone number. You may also want to include
your email address, fax number, a link to your home page, or even a favorite
quote. You may want to create more than one signature for use with different
people that you email. For example, you may want your home phone number on email
that goes out to personal friends and relatives, but your office phone number on
email messages to students.
Outlook makes it easy to create multiple signatures for inserting in a
message. You can choose from a list of signatures, or select one to be added
automatically to all of your messages.
To create a signature
- On the Tools menu, click Options.
-
Click the Mail Format tab.
-
Click Signature Picker. The Signature Picker dialog box opens.
-
Click New to open the Create New Signature dialog box and follow the
steps to create a new signature from scratch or based on an existing file.
-
Click Next to open the Edit Signature dialog box.
-
Type or modify the signature information you want.
-
Optionally, you can change the font style or size by clicking Font. Or,
change how the signature aligns in an Email message by clicking Paragraph.
-
Click Finish, and then click OK.
-
In the Signature area, choose a signature from the drop-down box to have
that signature inserted automatically into every Email message you send.
or
Choose None.
-
Click Apply and then click OK. The dialog box closes.
Using a Signature
If you selected a signature as the default, that signature is automatically
added at the bottom of all Email messages you send.
If you do not have a default signature selected, you can add one of your
signatures to any message before you send it. To do this, click the Signature
button 
on the standard toolbar. When the
submenu appears, click the signature you want. It is added to the message where
the cursor is inserted.
[ Sending Email ] [ Reading Email ] [ Replying ] [ Signatures ] [ Attachments ] [ Out of Office Assistant ] [ Organize Button ] [ Recalling Messages ] [ Finding Email ] [ Rules Wizard ]
