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Glossary

Introduction

All of your Outlook Data will be stored in Outlook Folders: Calendar, Contacts, Inbox (email message folders), Notes, and Tasks. You may create multiple folders for each of these types, but each folder is capable of storing only one type of data (i.e. Notes may only be stored in Note folders, Tasks may be stored in Task folders, etc.).

Each of these folders is actually a subfolder of 3 primary types of folders: Exchange Server Folders, Personal Folders, and Public Folders:

You have 3 primary types of folders available:

Your Personal Folders located on Exchange Server

When your User Profile is initially configured, you are automatically set up with 10 folders under Outlook Today that are all located on Exchange Server: Calendar, Contacts, Deleted Items, Drafts, Inbox, Journal, Notes, Outbox, Sent Items, and Tasks.

While you may add more folders to Outlook Today, or add subfolders to any of these 10, it is important to understand that because these folders (and any more you create here) are stored on Exchange Server, you will have access to them from any other Internet connected computer via Outlook Web Access (OWA).

Your Personal Folders located on your local computer

Personal Folders are located on the hard drive of your local computer. Any items stored here will only be available when you are logged in to your computer. This is a service that you must install and configure in order to have it available.

Public Folders

Public Folders are an easy and effective way to collect, organize, and share information with others on your team or across your organization. You can create a PowerPoint presentation, an Excel spreadsheet, or a Word document for instance, save it to a Public Folder, and then mail a shortcut to the those who need access.