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Glossary
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[ SubFolders ] [ Public Folders ]
Public Folders can be used to:
 | Post information on an electronic bulletin board. People who use the
bulletin board can participate in online discussions. For example, a
workgroup can review and provide feedback on new product ideas. |
| Screen the contents of messages before publishing with moderated public
folders. This is useful when you want to enforce certain guidelines or
policies. |
| Share Outlook items in a schedule, contact list, or task list. People can
review information that is constantly updated. For example, you might use a
company calendar folder to publicize company meetings and holidays, a group
contacts folder to make information about the people who work on a project
available to everyone, and a team tasks folder to help everyone keep track
of work on a project. |
| Share files. People have fast access to files created in other programs,
such as Microsoft Excel or Word. For example, you might use an employee
information folder to find information about company policies or a product
reference folder to get product information out to everyone who needs it. |
To Post Documents in Public Folders
- Open Word, or other Office program. Type the name of your file and center
this text on the page (in Word).
- From the File menu, select Send To and click Exchange Folder.
Click the Folder you wish to place the document in. Expand the Public
Folders by clicking on the + symbols until you can click on the
desired folder.
- Click OK to close the dialog.
To check your public folder permission status:
- If the Folder List is not visible, click the View menu, and
then click Folder List.
- Click Public Folders, and then right-click the public folder you
want to check your permission level for.
- Click Properties on the shortcut menu.
- Click the Summary tab. Your permission level appears under Your
permissions.
If the Permissions tab appears instead of the Summary tab, you
have owner permission. If neither tab appears, you do not have permission to
change the folder properties.
To Create Public Folders/SubFolders
- Start Outlook and maximize your screen by clicking on the maximize button
in the upper right hand corner of the window.
- If the list of folders isn't visible to the right of the views bar click Folder
List from the Views menu.
- Expand Public Folders in the list by clicking the + symbol
next to it and select All Public Folders.
- Expand All Public Folders in the list by clicking the +
symbol next to it and select the folder for your department or cost center.
- From the File menu, select New and click Folder. Keep
in mind that you are creating an online repository for information to be
shared by the group and therefore only one folder needs to be created.
[ SubFolders ] [ Public Folders ]
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